Digital Health Records Administration Assistant

Review upcoming clinic schedules and prepare day forward packs (DFPs) from the electronic patient record systems.

Ensure all relevant documents have been correctly uploaded e.g. referrals, Clinical Summaries or previous clinical correspondence.

Flag missing or incomplete information and follow up with appropriate departments

Maintain confidentiality and comply with data protection regulations (e.g., GDPR)

Collaborate with clinical and administrative staff to streamline patient flow

Support digital record audits and quality improvement initiatives

Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.

Support the flow of incoming and outgoing Inpatient and Outpatient day forward packs.

Potential applicants should ensure they evidence the skills listed above in their application.

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Qualifications

Experience

Skills / Knowledge / Abilities