Clinical Trial Coordinator

• Coordinate the administration of patients participating in clinical trials.
• Organise patient attendance for clinical trials and ensure that patients receive appropriate communication at each stage of their pathway.
• Assist in supporting and implementing systems to ensure rapid communication and effective co-ordination between all members of the Ophthalmology clinical trials team.
• Monitor the progress and status of each patient participating in a clinical trial and deal with issues as they arise.
• Deal with non-clinical queries from patients, their carers, general practitioners and members of the Ophthalmology clinical trials team.
• Assist with the financial management of trials, ensuring that cross-charging is undertaken where necessary.
• Assist in obtaining relevant information for tariffed drugs and devices.
• Organise the timetable for the research team.
• Assist in organising and supporting clinical trial meetings.
• Liaise with clinical and administrative staff to ensure that patients are identified and clinic attendance is organised.

• Ensure that appropriate follow-up actions from clinical trial meetings are carried out. This may involve contacting patients.
• Contribute to good practice across the Ophthalmology clinical trials/research portfolio.
• Work alongside and in conjunction with other research departments at KCL to share best practice.

• Support the co-ordination of clinical trials, working in close liaison with the Clinical Research Practitioner/Research Manager and the Trust R&D Office.
• Record and monitor capacity and demand information and work with the clinical trials team to find solutions where required.
• Assist in supporting clinical teams to improve the patient and carer experience.
• Assist in supporting the implementation, monitoring and auditing of standards relating to clinical trial regulatory requirements and research governance.
• Assist in supporting clinical teams to undertake internal audits and patient satisfaction surveys.

• Collect and enter data on patients participating in clinical trials. Enter this data into relevant databases, ensuring, through liaison with clinical teams, that the data is accurate, timely and complete.
• Collate information for external reporting on clinical trials.
• Investigate and report on patients who do not attend trial appointments and escalate this to the Clinician coordinating the trials.
• Assist the Clinical Research Practitioner/Research Manager to ensure that exceptions and alterations to the normal trial process are appropriately supported by documentation, recorded accurately and can be audited.
• Work with the respective teams to develop robust information systems for the capture of the minimum data set and clinical outcomes data.
• Prepare data reports and provide regular feedback to consultants, line management and, where necessary, external stakeholders.

• All employees of Kings College Hospital are required to carry out their duties with due regard to the Equal Opportunities Policy and to respect the cultural beliefs and customs of patients and staff.
• Maintain both electronic and paper-based data systems in line with the requirements of the UK GDPR and Data Protection Act 2018.
• Be aware of responsibilities under the Health and Safety at Work etc. Act 1974 and inform the Manager of any unsafe practice or hazard identified within the working environment.
• Undertake any other relevant duties appropriate to the grade as may be required.

Essential

• Knowledge of NHS systems (e.g. EPR, EPIC, trial management systems
• Experience working in an NHS or university clinical research setting or other similar setting
• Experience of data entry and maintaining accurate records

Essential

• Excellent interpersonal and communication skills, both written and verbal
• Methodical and practical, with excellent attention to detail, sound judgement under pressure, and a proven ability to meet deadlines.
• Proven track record of delivering agreed workloads efficiently, supported by strong time-management skills.
• Proficient IT/digital skills