Band 4 Personal Assistant - Surgery & Associated Services
Royal Free London NHS Foundation Trust
Barnet, Hertfordshire, EN5 3DJ
Salary
£33,262 to £36,027
Contract
Fixed-Term
Hours
Not specified
Closing date
7 September 2026
7 days left
Job description
The post holder will work as part of the Surgery & Associated Services Division Administration team providing support to the Divisional Director, Divi...
Manage and co-ordinate the day to day responsibilities of the Division. Manage communication between senior management team and the directorates. Provide high quality and timely administrative and secretarial support to Matrons, Ward Managers and Operational Managers on a day to day basis including; typing, arranging meetings; liaising and communicating with other departments. Completion of reports and audits; compiling presentations and spread sheets. Organise and maintain office filing systems for the Divisional team. Provide cover for the PA/Office Manager for annual and sick leave.Set up and maintain spreadsheets and provide Divisional reports as required.Prepare paperwork for meetings, including accurate printing of reports and photocopying as required. These will include Trust papers, the content of which are of a strictly confidential nature. Assist the PA/Office Manager in organising meetings including 1:1s, Appraisals andteam meetings when appropriate. Add meetings to electronic diaries. To photocopy, distribute or email all relevant correspondence as required by the operational team. To undertake such duties as may be reasonably required by the line manager/operations team/matrons/ward managers. To arrange venues, prepare Agenda, distribute information and any otheradministrative duties relating to meetings. Attendance at the meetings is also required.Typing of notes and minutes.
The Royal Free London NHS Foundation Trust is one of the UK's biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.
Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top.For more information please follow link https://www.royalfreelondonjobs.co.uk/
Education & Professional Qualifications
Essential
- Educated to GCSE level in Maths and English or equivalent
Desirable
- A levels and/or secretarial qualifications and/or NVQ Level 3/RSA3 or equivalent - e.g. A / AS / Higher Grade; Advanced GNVQ / GSVQ; HND
Experience
Essential
- Experience of using advanced word processing and desktop publishing programmes
- Ability to use Microsoft packages to set up documents and spreadsheets and extract information
- Knowledge of basic financial practice and systems
- Experience of administrative, clerical wok and secretarial work
- Aware of the implications of the Data Protection Act and the need to main confidentiality
- Experience of using a bespoke software programme
Desirable
- Good working knowledge of office administrative and secretarial practice and systems
- Knowledge of medical/scientific terminology
Skills and Aptitudes
Essential
- Strong organisational skills: ability to work to deadlines, prioritise tasks manage own workload
- Ability to use problem solving skills
- Good interpersonal skills
- Flexibility and ability to work under pressure
- Able to prioritise and manage own work and work without direct supervision
- Able to exercise initiative when dealing with issues within own specialist area of competence
- Ability to differentiate between matters of urgency and initial appropriate action
Personal Qualities
Essential
- Team member with a flexible approach to work, willing to adapt to changing situations
Values
Essential
- Demonstrate ability to meet Trust values
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
25 August 2026
Last checked
27 August 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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