Band 3 Pharmacy Administrator

• Provide administrative support to line managers.
• Undertake typing tasks, including audio transcription and copy typing of various documents (e.g. letters, emails, reports, spreadsheets).
• Support departmental meetings, including preparing agendas, taking minutes, and circulating them.
• Manage incoming mail, prioritising and redirecting as necessary.
• Assist with the onboarding of new colleagues as directed by the Line Manager.
• Support the introduction of new technology and working practices.
• Photocopy, scan, and file documents while maintaining confidentiality and ensuring easy retrieval.
• Handle invoices and chase procurement orders.
• Use Microsoft Office (Outlook, Word, PowerPoint, Excel, Access) to produce correspondence, presentations, and reports.
• Carry out additional administrative duties including photocopying, ordering stationery, and managing office equipment repairs.
• Record and monitor staff absence calls ensuring to liaise with the respective line managers and provide appropriate information.
• Provide cover for the Administration Team during annual leave or sickness absence.

Essential

• * Good General Education (e.g. GCSE English and Maths A-C/ 4-9 or equivalent)
• * RSA level II or equivalent experience
• * Business Administration NVQ level 3 or equivalent experience in an administrative environment

Essential

• * Experience of dealing with the Public/Customer service experience
• * Experience of working in a Secretarial/ Administrative role with a proven track record of problem solving
• * Experience of working with a range of Microsoft Office packages (e.g.Word, Excel and Outlook)
• * Knowledge of dealing with non routine issues such as problem solving for an area of work
• * Full understanding of Information Governance and Patient Confidentiality

Desirable

• * Previous experience of transcribing formal minutes
• * Experience of using Trust IT systems
• * Experience of working in a busy environment
• * Experience of working in Healthcare