Assistant Mental Health Act Administrator

The Mental Health Act Administrator Assistant will support the Mental Health Act & Admin Team in provision of Mental Health Act (MHA) administrative service across all Options for Care sites alongside other associated administrative duties. They will liaise with all relevant and appropriate services and departments to ensure a high quality efficient and effective service is provided and maintain patients MHA files, following Care Records Policy and Procedures.

The successful candidate will be responsible for its administrative duties, as well as providing MHA administrative services across all sites, under the guidance of the MHA & Admin Lead, and may be required to travel to other sites when required.

Principle Responsibilities

To support the MHA & Admin Lead or MHA

Administrator in carrying out duties to ensure legislative compliance and that

MHA procedures are adhered to across Options for Care, including:

o

receiving and scrutinising all MHA documentation

for accuracy, in line with legal requirements, to ensure patients are detained

legally; notifying all relevant personnel of any illegal detentions revealed.

(Patients, Ward staff, Responsible Clinician etc.)

o

receiving and recording correspondence for the

statutory requirements of Tribunals, Reviews and Renewals of detention

undertaken by the Hospital Managers of patients subject to detention under the

MHA 1983.

o

ensuring Consent to Treatment forms are

received, requesting any outstanding paperwork to ensure patients are treated

in accordance with legal requirements. To notify relevant Health Professionals

of any due Consent to Treatment expiry dates, providing any necessary forms.

o

Mental Health Act and Mental Capacity Act

compliance auditing and reporting under guidance of the MHA & Admin Lead.

Arrangement of Hospital Managers Panels for

review of patients detention under the Act, Mental Health Tribunals, collation

of reports, liaison with professionals, service users and family members.

To assist with MHA Managers & Tribunal

Hearing proceedings.

Organisation of Options for Care MHA records

systems, both electronic and hard copy, and to update, maintain and close files

as appropriate.

Maintain good rapport with patients, nearest

relatives, family members and carers (where appropriate), and to keep them

informed of meetings arranged for the patient related to Mental Health Act or

clinical meetings

To maintain confidentiality and know when it is

appropriate and acceptable to share patient information.

Communicate with all relevant professional

staff, associate hospital lay managers and outside agencies such as solicitors,

care coordinators, social workers and advocates to arrange meeting dates.

To maintain accurate records of services,

contact points and key personnel.

To be responsible for prioritising own workload.

To

work across Options for Care sites where required.

Departmental

/ Organisational

To cover across Options

for Care sites during times of sickness or absence.

To undertake receptionist

duties at the base unit.

To support clinical staff

with the organisation of clinical meetings such as MDTs, CPAs, best interest

meetings and S117 discharge meetings at the base unit.

To organise meetings

ensuring the effective and timely production, collation and distribution of

reports, minutes or other relevant documentation.

To report any equipment

faults or building maintenance issues and follow-up as required.

To be responsible for

local stationery/food ordering and to maintain stationery stock.

To oversee the petty cash

system at the base unit.

To update

information/notices related to MHA, corporate and staff information to be

displayed/distributed throughout the department.

To assist and provide

general administrative support and reception duties as required and

minutes-taking for unit meetings.

To work using own

initiative with minimal supervision, prioritising own workload in line with the

objectives of the MHA & Admin Team.

The post holder will be

responsible for developing and maintaining appropriate filing systems, ensuring

the security of both electronic and hard copies of patient information. This

must be kept safe and secure at all times in adherence to Care Records Policies

and Procedures at all times.

To undertake any new

service improvements/modernisation initiatives.

To process incoming and

outgoing mail in a timely and efficient manner.

To receive telephone

calls, dealing with them in an appropriate and efficient manner and directing

calls to the appropriate person.

Additional Responsibilities

The post holder is responsible for reading,

understanding and complying with all relevant and Statutory Policies and

Procedures.

To be responsible for ensuring the

confidentiality of personal data under the Data Protection Act is met in

respect of all information held within the Company.

To be responsible for participation in Options

for Cares Appraisal process, identifying own professional and personal

development and training needs.

Attend statutory and mandatory training as

necessary as specified by Options for Care Ltd.

Attend meetings as necessary.

Any

other duties that are commensurate with the position.

This job description outlines the duties as currently required but

may be amended by mutual agreement to reflect future service developments and

the impact of new technology on the role. Appropriate training will be provided to

support additional skills required.

Options for Care provides mental

health recovery services in Birmingham. Our primary objective is to empower

service users and help them realise their full potential through progressive

improvements in their quality of life and a steady progression towards

recovery, culminating in successful discharge. We are proud to share our

unwavering commitment to our mission, vision, and values.

Mission

Realising Potential

Vision

We offer best-practice

interventions to enable personal recovery and well-being.

Values

The individual is at the heart of

everything we do.

We

inspire, stimulate and empower people to achieve and grow through

compassionate, supportive and protective relationships.

We deliver and continuously

evaluate high-quality service whilst respecting differences, promoting dignity

and supporting the privacy of others.

Experience

Qualifications