ADMINISTRATOR COORDINATOR

The role provides comprehensive administrative and operational support our current Administration team, and wider practice team, ensuring the smooth and efficient running of the practice. Responsibilities include maintaining accurate patient records, summarising patients notes, undertaking clinical coding, supporting clinical systems and workflows, and assisting with meeting organisation and documentation. The role also supports data collection, reporting, and audits to meet QOF, NHS, and CQC requirements, helping ensure ongoing compliance with regulatory and contractual standards. In addition, the post holder assists with basic HR administration such as rota and leave records, maintains strict confidentiality, and contributes to continuous improvement across the practice.

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Provide comprehensive administrative

support to the Administration team and wider practice

team.

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Manage and maintain accurate patient

records in line with GDPR, NHS, and practice policies.

patient records in line with practice and national standards.

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Support system administration and

clinical workflow as required.

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Assist with the organisation of

meetings, preparation of agendas, and minute-taking.

Data, Reporting & Compliance

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Support the collection and submission of

data for QOF and other NHS reporting requirements.

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Maintain registers, recalls, and audits

as directed by the Practice Manager.

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Assist in ensuring compliance with CQC

standards and NHS contractual requirements.

HR & Staff Support

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Support rota administration and leave

records where required.

General Duties

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Maintain confidentiality at all times in

line with NHS and practice policies.

efficiency within the practice.

commensurate with the role.

Bugbrooke Medical Practice is committed to

providing high-quality patient care delivered by a dedicated team of healthcare

professionals. We are a rural practice caring for over 10,750 patients and

dispensing to over 3,900 patients.

We are part of the Integrated Care Board (ICB)

and a proud member of the Blue Primary Care Network (PCN). Together, we work to

ensure patients have access to all the services they need.

Bugbrooke Medical Practice is an accredited

training practice and for many years has been involved in the post graduate

training of fully qualified doctors who wish to enter the speciality of general

practice.

Our vision is clear, to be a trusted provider

in healthcare, delivering exceptional, personalised care that is deeply rooted

in our commitment to continuous learning, clinical excellence, and community

engagement.

Qualifications