Administrative Assistant – Specialty Training
Health Education and Improvement Wales
Cardiff, CF15 7QQ
Salary
£26,813 to £27,890
Contract
Secondment
Hours
Not specified
Closing date
10 September 2026
5 days left
Job description
This post is a fixed term/secondment for 12 months due to secondment cover. If you are interested in applying for the secondment position, you must ob...
Main duties of the role would include providing a range of administrative support across the department which could include helping to plan and organise a range of events and meetings. The post holder will be responsible for providing key information with a variety of internal and external stakeholders.
In addition, you will be responsible for supporting the team to ensure that local and national deadlines are met and for ensuring that all trainee information is accurately recorded and maintained on the training database.
You may also be required to assist the School Manager with raising purchase orders, receipting of invoices for goods and services, chasing invoices and maintaining accurate financial records/systems.
The post holder may sometimes be asked to support with other administrative duties across the wider department therefore the successful candidate will be expected to adopt a flexible approach when the needs of the service require.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Health Education and Improvement Wales (HEIW) is the strategic workforce body for NHS Wales with statutory functions that include education and training, workforce planning, workforce development and transformation, leadership and succession planning, and careers. Our purpose is to develop a workforce that delivers excellent care to patients/service users and excellent population health. We are a Special Health Authority working closely with our partners; Social Care Wales, education providers, professional and regulatory bodies and Welsh Government.
HEIW's is committed to developing an internal culture of choice. Our Values reflect our thoughts, feelings and beliefs in how we will, and will not, behave and treat others:
- Respect for All in every contact we have with others
- Ideas that Improve: Harnessing creativity and continuously innovating, evaluating and improving
- Together as a Team: Working with colleagues across NHS Wales and with partner organisations.
HEIW received the HPMA Award for Employee Engagement in 2019.
What you can expect
- a corporate induction and 90 day Welcome itinerary
- compassionate leadership
- a meaningful values based performance appraisal process
- the opportunity to impact upon health and social care services and the lives and wellbeing of the people of Wales.
Many of our colleagues and stakeholders have commented on the buzz and atmosphere we create by working together as "One HEIW Team". Do you want to join that team?
Qualifications
Essential
- NVQ level 4 Diploma in Business Administration or equivalent experience
- Evidence of recent Personal and Professional Development
Experience
Essential
- Experience of working in an administrative role
- Experience of entering and maintaining accurate data systems
- Experience of working to strict deadlines
- Familiar and competent with Microsoft IT packages, especially Word, Excel, and PowerPoint
Desirable
- Demonstrable experience of following administrative systems and procedures making improvements where necessary
- Experience of minute taking
Skills
Essential
- Good organisational skills.
- Good written and verbal communications skills
- Ability to work as part of a team and independently
Desirable
- Ability to problem-solve
- Welsh Speaker (Level 1)
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
4 September 2026
Last checked
5 September 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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