Administrative Assistant

Additional to the administration above main duties to include creating a Team Intranet page to then be updated on a regular basis.

Attending a weekly meeting with Peers, collating forms and preparing a spreadsheet for the meeting following the outcome updating people with the information accordingly and follow up on any outstanding queries / chasing confirmation and updating the spreadsheet for the following week.

Updating / uploading patient records utilising our clinical systems (full training will be provided).

To support the team where necessary with general administration tasks, ad hoc duties where necessary.

We will be looking for a highly motivated person who is able to work on their own initiative in a professional manner face to face and by speaking via telephone.

The post holder will be responsible for providing administrative support to staff based in multiple locations, as well as working closely with other team administrative members to ensure a fluently run team in terms of the admin service.

Working as a part of Psychological Services for the Multi Professional Approved Clinicians Team. The duties will be general administration to include utilising outlook email system and regularly updating Excel spreadsheets so the need to have a good knowledge of Excel would be required, arranging meetings, internally and externally, producing letters and updating documents accordingly.

Key duties to include answering and redirecting phone calls, processing incoming and outgoing mail, booking rooms, and carrying out various admin tasks such as photocopying, scanning and archiving documents. Managing queries and maintaining data / information systems, completing typing tasks, including on occasions taking formal meeting minutes, chasing actions and outcomes.

Occasionally, the ordering of products required by the team and produce Requisitions for gaining a purchase order to then ordering the items via the internet these items can include Books, equipment, uniform etc.

All staff should comply with the Trusts Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.

Valuing you. Recognising your dedication. At EPUT, we look after you.

Education/Qualifications

Essential: - Good level of general education GSCE/CSE level to include Maths and English; - oWord Processing computing skills / qualification

Knowledge/Skills

Desirable: - Experience working in a healthcare setting