Administration Assistant

As part of our friendly administration team, you'll provide the day-to-day support that keeps the practice running smoothly and our patient records accurate and up to date.

Your main duties will include

You'll work closely with colleagues right across the practice, so accuracy, organisation and good communication really matter. Full training on our systems will be provided, so you don't need prior healthcare experience to thrive in the role.

To provide

administrative support within the administration team and to all members of the

practice team. Ensuring that all information is recorded in appropriate

clinical systems.

Support

duties will include inputting data, care record management, recall processing, scanning,

handling telephone enquiries, email management and post sorting.

Job Duties & Responsibilities

Key

Culling and sorting patient records and letters in

preparation for summarising.

Opening and sorting post.

Managing and maintaining the practices email

inboxes.

Managing the

practices accurx system for admin.

Scanning post/documents and actioning accordingly.

Processing forms.

Digitalisation of clinical records.

Preparing invoices for forms/requests from.

Filing and retrieving paperwork.

Retrieve and re-file records as requested,

ensuring that strict alphabetical order is adhered to.

Ensure correspondence, reports, results etc. are stored or filed in correct

records.

Ensure records are kept neat and tidy and in good

repair with all necessary. information recorded correctly on the outer cover

where applicable.

Provide administrative support to members of the

primary health care team in the following areas ensuring appropriate practice

records are kept up to date

o Billing

and invoices (payable to the Practice)

o Forms/medical

examination requests

o

Prepare Subject

Access Requests for processing.

Ensure that patients are invited for clinical

intervention and assessment as per the practice recall systems

Other

Personal/Professional Development

The post-holder will

participate in any training programme implemented by the Practice as part of

This employment, such training to include

Participation in an annual

performance review, including taking responsibility for maintaining a record of

own personal and/or professional development

Assume responsibility for

ensuring mandatory training is completed in a timely manner

Taking responsibility for

own development, learning and performance and demonstrating skills and

activities to others who are undertaking similar work

Support the development of others to maximise potential

Actively promote the workplace as a learning environment,

encouraging everyone to learn from each other and from external good practice

Participate in implementing change

Contribute and participate in the development of local guidelines,

protocols and standards

Participate in the engagement of practice-based commissioning or

similar initiatives

Keep up to date with new developments locally and nationally

identifying those that will enhance the teams work

Prioritise own workload and ensure effective time-management

strategies are embedded in own practice

Market Surgery is a busy, well-established GP practice serving the community of Wath upon Dearne and the surrounding area. We care for our patients across three local sites Market, Clifton and St Ann's working together as one close-knit team.

We're proud of the supportive, down-to-earth culture we've built. Our clinical and administrative teams work side by side, and every contribution is valued, whatever the role. It's a friendly place where people help each other out, take pride in doing things properly, and share a genuine commitment to looking after our patients well.

We know a happy, well-supported team delivers the best care, so we invest in our people. As part of Market Surgery you'll benefit from:

Qualifications

Knowledge and Skills

Experience