Bank Executive Office Support Officer (Admin & Clerical Band 6 )
Royal Free London NHS Foundation Trust
London, NW3 2QG
Salary
£21.72
Contract
Bank
Hours
Not specified
Closing date
9 September 2026
4 days left
Job description
The Royal Free London's executive office is at the heart of our trust, offering a calm and reassuring presence to our staff and visitors. Managing all...
1.To support with the overall management of board committees is in accordance with the trust constitution.
2.To provide advice on compliance with the constitution and appropriate regulatory requirements to the chairs and executive leads of each board committee.
3.To accurately and appropriately document the discussions and decisions of specified meetings
4.To ensure that appropriate document management systems are in place for all formal documents and papers.
5.To support the operations of the trust executive office, attending and minuting meetings as needed and working with the executive directors to set and sign off agendas.
For further information please refer to the attached JD and PS.
MAIN DUTIES AND RESPONSIBILITIES
1.To provide appropriate managerial and administrative support to the boardcommittees.
2.Establish, and implement, effective systems for developing and managing the forward planner and agenda for each committee as agreed with each chairman.
3.Co-ordinate the production of papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.
4.To draft monthly committee reports to the board.
5.Attend and minute specified meetings and accurately and appropriately record discussions and decisions taken.
6.Ensure venues, facilities and refreshments are booked for committee meetings.
7.Follow up meetings with action sheets and timely production of minutes for agreement with the relevant chairman.
8.Monitor action against agreed points and ensure these are scheduled for matters arising or the forward planner as appropriate.
9.To work with the board secretary tin continuing to develop board and committee governance arrangements in the light of national good practice guidance.
10.To support with the smooth running of the trusts executive office, picking up ad hoc projects and tasks as directed by the director of corporate affairs.
FINANCIAL ACCOUNTABILITY
The post holder will be responsible for the authorisation of ordering of stationery and minor business equipment (£40,000).
For further information please refer to the attached JD and PS.
Our mission is to deliver world class care and expertise in our clinical services, underpinned by world class teaching and research and we will continue to measure our progress against our five governing objectives: excellent outcomes, excellent patient and staff experience, excellent value for taxpayers' money, being safe and meeting our external duties, and building a strong organisation.
Everyone is welcome at Royal Free London NHS Foundation Trust. We're proud of our diversity and we continue to undertake new initiatives to advance equality for LGBT+, BME, gender equality, staff carers and people with disabilities and lived experiences to promote good relations and understanding between our staff.
Trust Values & Shared Commitments
Essential
- Demonstrable ability to meet the Trust values & shared commitments
Experience
Essential
- Demonstrable experience in a similar role
- A commitment to improving patient services through an ability to sustain a clear performance focus on achieving demanding goals.
Desirable
- Ability to be flexible and to look beyond existing structures, ways of working, boundaries and organisations to produce more effective and innovative performance and partnerships.
- Sound political judgement and astuteness in understanding and working with complex policy, and diverse interest groups, and common sense in knowing when to brief "up the line".
QUALIFICATIONS/SPECIAL TRAINING
Essential
- Degree or equivalent proven experience
Desirable
- Evidence of continuing professional development in the company secretary or corporate governance field
KNOWLEDGE/SKILLS:
Essential
- Ability to work on your own initiative and anticipate the needs of committee chairs and senior colleagues in preparing for meetings.
- Demonstrable previous experience in committee administration
- Proven ability to take accurate and relevant minutes and to manage agendas
- Proven ability to engender co-operation from senior colleagues for the timely production of committee papers
- Ability to plan and creatively input into minutes of meetings.
- Ability to communicate constructively with internal and external stakeholders
- Advanced keyboard skills as the post holder will be required to type quickly, to format and process documents and presentations to support committee business
Personal Qualities & Attributes
Essential
- Remain calm in a busy environment
- Flexible approach to work
- Ability to work as part of multidisciplinary team
- Excellent inter-personal and communication skills
- High level of work organisation, self-motivation, drive for performance and improvement, and flexibility in approach and attitude
- Strong sense of commitment to openness, honesty and integrity in undertaking the role.
Others
Essential
- Willing to undertake further training as necessary
- Ability to deal with difficult situations in a sympathetic and professional manner
- Prolonged computer use
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
3 September 2026
Last checked
5 September 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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